The VERA SMC would like to provide some advice on Proxy Voting at the AGM for the information of members.
Proxy voting is permitted at an AGM and Proxy Voting Forms will be sent with the AGM Agenda. Proxy votes must be received by the VERA Secretary, Ellen Prestage, if sent electronically or by mail, no less than 24 hours before the start time of the agenda. Any Proxy votes received via these mediums after the minimum 24 hours will be declared invalid.
Proxy votes can be handed to the Chair of the meeting prior to the start of the meeting. Voting by proxy is not permitted for the election of Committee members. A member can only hold 5 proxy votes. All proxy votes will be scrutinised to ensure that the person providing the proxy is a member and that the person holding the proxy is also a member.