The VERA SMC would like to provide the following information on the upcoming AGM.
The date for the AGM is 18th January 2020. A venue is yet to be determined and the format will be finalised at the next meeting (30th November). It is most likely to be an afternoon AGM, dinner and presentations.
Members who wish to be considered for nomination for a position as a Committee member on the VERA State Management Committee should complete the attached Form 1 Nomination for VERA State Management Committee. This form needs to be returned to the VERA Secretary (Ellen Prestage) by 16th December 2019. Please note that the Form must be completed correctly to be considered a valid nomination. Ellen's contact details are on the VERA website.
If members have any business they would like to have included on the AGM agenda, including any motions or special resolutions, please complete the attached Form 2 AGM General Business Notification and return this to the VERA Secretary by 16th December 2019. Please note that the Form must be completed correctly to be considered a valid nomination.
The AGM Agenda and any other relevant papers will be put together and sent via email and post (where an email address is not available) prior to Christmas to meet the specified timelines contained within the Constitution.
If you have any questions regarding any of the AGM processes please ask.
As we head into the wind down for the year, with two more rides to go, the SMC is starting to get prepared for the AGM and Presentations. We are currently investigating a couple of venues at which to hold an afternoon AGM followed by a sit down meal and presentations.
Our Pointscore Officer, Caroline Noble, has asked that all current trophy holders return the trophies to Carl Adamson as soon as possible to allow the engraving of the trophies to be completed before the AGM/Presentations. The trophies must be with Carl by 1st December.
Please also note that the 2019 Tom Quilty results are included in the End of Year calculations as per previous motion passed. Details of the current results are available on the AERASpace website.
The SMC would like to remind members about the rules and policy for having dogs at rides. Under Section 1 Clause 26.5 of the AERA Rulebook it states: Dogs must be secured in a structure or on a leash at all times when on the ride base.
From 1st January 2020 the rule will be modified to read: Dogs must be secured in a structure or on a leash that is attached to a solid structure or a human handler when at an endurance event.
Attached is the VERA Dog Policy. The SMC is keen for everyone to read and understand these rules/policy to ensure adherence is achieved.